Privacy Policy

The West Trust is committed to protecting your privacy. We aim to ensure that all information you give to us is held securely and is only used in a manner that is lawful, fair and transparent in accordance with the General Data Protection Regulation (the “GDPR”), as implemented in the United Kingdom by the Data Protection Act 2018.

Personal Data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the GDPR.
A data controller determines how and why personal data is processed. The West Trust is the data controller (contact details below).

What we do with your data
The West Trust complies with its obligations under the GDPR by: keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and, by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:
· To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
· To administer membership records;
· To fundraise and promote the interests of the Trust;
· To manage our volunteers;
· To maintain our own accounts and records (including the processing of gift aid applications);
· To inform you of news, events, activities and services run by the West Trust, or other events that may be of interest;

What is the legal basis for processing your personal data?
· Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations, including any gift aid claims, and keep you informed about events.
· Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
· Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided.
The processing relates only to those who have indicated they wish to be contacted. There is no disclosure to a third party without consent.

Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared among the Trustees or volunteers for the explicit purpose of informing you about West Trust events, related events, and the processing of Gift Aid declarations. We will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data?
Personal data will be held for no longer than is necessary for the purposes for which the personal data are processed. St Nicholas and All Saints’ Church, Belfast, Belfast retains your personal data in accordance with The United Parish of St Nicholas & All Saints’ Church, Belfast Data Retention Policy.

Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
· The right to request a copy of your personal data which the West Trust holds about you.
· The right to request that the West Trust corrects any personal data if it is found to be inaccurate or out of date.
· The right to request your personal data is erased where it is no longer necessary for the West Trust to retain such data.
· The right to withdraw your consent to the processing at any time
· The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable). This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.
· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
· The right to object to the processing of personal data, (where applicable). This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics.
· The right to lodge a complaint with the Information Commissioners Office (UK) or Information Commissioners Office (Northern Ireland)

Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this policy
We may change this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.
If these changes affect how your personal data is processed, the West Trust will take reasonable steps to let you know.

Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Data Protection Officer at trevor@ascbelfast.com.
You can contact the Information Commissioners Office (UK) on 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/ or by writing to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
You can contact the Information Commissioners Office (NI) on 028 9027 8757 / 0303 123 1114; or by writing to: The Information Commissioner’s Office – Northern Ireland, 3rd Floor, 14 Cromac Place, Belfast, BT7 2JB

West Trust Privacy Policy.

Last Updated November 2026